Matrix Venture Capital Management

We are currently seeking a reliable, responsible Executive secretary and translator to support our CEO and provide timely, high-quality assistance in all administrative and clerical capacities to top-level executives within our company. The ideal candidate will be impeccably skilled and organized including ability to schedule meetings, making travel arrangements, and organizing short and long-term calendars. To be successful, candidates should be self-motivated and proactive, able to work under pressure to meet deadlines, and have exceptional communication skills. Previous experience as an Executive Assistant is strongly preferred, but all applicants must be very familiar with office management technologies, including the Microsoft Office suite. Ultimately, we are looking for someone who is able to anticipate and address the needs of senior leadership and perform all administrative tasks necessary to ensure our company’s workflow runs at maximum efficiency.

Executive Secretary Duties and Responsibilities

Manage and coordinate daily, weekly, and monthly calendars of senior managers.
Schedule necessary meetings.
Make and confirm all travel arrangements.
Manage phone calls and emails with professionalism.
Respond in a timely fashion to managers’ requests.
Facilitate communication within the company to maximize workflow (e.g. distribute vital information, schedule presentations and plan for logistical needs).
Commitment to efficiency a willingness to seek best practices in running the office.
Able to troubleshoot challenges as they arise.
Interprets written or spoken material into Chinese, ensures meaning and context are maintained.
Executive Secretary Requirements and Qualifications

Fluency in at Least Two Languages(Chinese and English), Written and Verbal Communication, Understanding of Grammar,
Successful work experience as an Executive Assistant, Administrative Assistant or similar role.
Strong working knowledge of office procedures and protocols
Job Type: Full-time

Salary: $3,000.00 to $3,500.00 /month

Application Questions
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How many years of Executive Secretary experience do you have?
Do you speak Chinese?

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